Privacy Notice

Union Street, Aberdeen, AB10 1TP


  1. Your Personal Data – What Is It?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).


  1. Who Are We?

Gilcomston is the data controller. This means Gilcomston Church decides how your personal data is processed and for what purposes.


  1. How Do We Process Your Personal Data?

Gilcomston Church complies with their obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical and organisational measures are in place to protect personal data.
We use your personal data in order to provide pastoral care to you and to administer records (for example membership records), to fundraise and promote the interests of Gilcomston Church, to manage employees and volunteers, to maintain accounts and records and to inform you of news, events, activities and services running at Gilcomston and further afield.


  1. What Is The Legal Basis For Processing Your Personal Data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.

Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.


  1. Sharing Your Personal Data

Your personal data will be treated as strictly confidential and will be shared with other members of Gilcomston Church in order to carry out a service to you or other Gilcomston Church members or for purposes connected with Gilcomston Church. We will only share your data with third parties outside of Gilcomston Church with your consent.


  1. How Long Do We Keep Your Personal Data?

We keep data only for so long as is necessary. Specifically, we retain membership data while it is still current and Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate..


  1. Your Rights And Your Personal Data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Gilcomston Church holds about you;
  • The right to request that Gilcomston Church corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Gilcomston Church to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data (where applicable);
  • The right to lodge a complaint with the Information Commissioner’s Office.


  1. Further Processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


  1. Contact Details

To exercise all relevant rights, queries or complaints please contact the Church Administrator, Gilcomston Church, Union Street, Aberdeen, AB10 1TP or telephone 01224 647144
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF